Insurance & Renewals Tracking

In fleet management, insurance and renewal tracking involves managing policies, renewals, and claims for a company's vehicles. This includes tracking insurance details, ensuring timely renewals, and processing claims efficiently. Companies often use fleet management systems to centralize this data, making it easier to manage the entire fleet's insurance needs.
In a fleet management system, insurance and renewal tracking is a critical module that ensures all vehicles in the fleet remain legally compliant and financially protected.

Missed insurance renewals and expired documents can ground your fleet and cause costly compliance issues.
It’s always difficult to keep up with the expiration and renewal dates of every vehicle’s registration whether you manage a large or small fleet. Sometimes you miss out and  it can be costly and impact into your profits.

**Benefits of effective insurance and renewal tracking:**
- Reduced risk: Ensuring that all vehicles are covered by valid insurance policies. 
- Improved efficiency: Streamlining the renewal process and claim handling. 
- Lower costs: Identifying opportunities to save money on insurance premiums. 
- Better compliance: Ensuring that the fleet meets all legal requirements. 
- Enhanced decision-making: Providing managers with data and insights to make informed decisions about insurance.

DCC NG automates tracking and renewal workflows for all insurance policies, driver licenses, RCs, fitness certificates, and service contracts.

What’s included:
- Policy storage with expiry alerts and renewal dashboards
- License/RC status management with role-based notifications
- Vendor/service contract reminders and document versioning
- Insurance claim logging with vehicle and trip linkages

**Key Features**

**Policy Management**:
- Store all insurance details (provider, policy number, coverage type, premium, etc.)
- Attach digital copies of policy documents
- Track insurance for multiple vehicle types

**Automatic Reminders & Alerts**
- Set automated email/SMS/app notifications before insurance expiry
- Customize reminder frequency (e.g., 30/15/7 days in advance)

**Renewal Tracking**
- Maintain records of past renewals
- One-click renewal status updates
- Link insurance with vehicle service or compliance checks

**Cost & Claim History**
- Log claims made against a policy
- Track total insurance costs per vehicle or fleet-wide
- Analyze claim trends for better policy selection

**Reports & Dashboards**
- View expiring policies in a calendar or table
- Filter by insurance provider, region, branch, or fleet group
- Export insurance status reports for audits

Use Case:
A logistics operator avoided 85+ potential penalties by centralizing all renewals with DCC NG’s notification engine.

→ Stay ahead of expiry. Protect your compliance.